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EASY TO USE
Easy*Image brings your organization into the 21st century by combining the instant access of internal document images with the superior record tracking, off-site records management, searching and reporting capabilities of MasterTrak.
Easy*Image is integrated within MasterTrak to provide a complete records management solution of both imaged and non-imaged records, not offered by other stand-alone tracking systems or imaging systems.
This combination allows documents to be searched and viewed instantly. If the original files are needed, MasterTrak has kept track of where documents are stored, whether they are active or archived off-site.
Scanned documents are automatically indexed and linked with the corresponding folder, without having to enter individual document numbers or apply barcodes to documents for recognition. If individual document titles or numbers are needed, images can be scanned individually. For ease of entry, a standard set of documents can be set up which will apply to all folders.
Easy*Image is compatible with industry standard scanners and output storage devices.
Easy*Image combines the many benefits of document imaging with the records management capabilities offered by MasterTrak. Integrated within MasterTrak, Easy*Image increases productivity and improves efficiency of your records management tasks. A few benefits are:
Instant access to internal imaged documents at any time, from anywhere. Users can find, view and print documents directly from their own PC's.
Reduction of file retrievals by file room personnel. Less activity within the file room reducing mis-files.
Possible reduction of file room size by storing more records in lower-cost, off-site storage facilities.
Instant access to information improves customer service as well as efficiencies through the entire workplace.
TRACK DOCUMENTS
All of your important documents can be tracked IN or OUT of the folder. Documents can be identified as complete or incomplete. A predetermined standard set of documents can be established to assist in entering information for all new files. When a standard set of documents is set up, a document (i.e., loan application, patient questionnaire, etc.) placed into the folder is automatically numbered. It inventories the document into the folder and tracks whether it is completed.
Reports can be generated to show all records that contain incomplete documents. With Easy*Image, the documents can be viewed from your PC without having to retrieve the folder.
Once the documents have been scanned, they can be viewed and printed by first pressing Find and keying the file number, loan number or name and then pressing View. Images are viewed as thumbnail images on the View screen. Each image can be selected and zoomed to the desired size. If needed, the images can be printed or faxed individually or all at one time.
Having instant access to these file document images on your network makes accessing the information maintained in the file room much more convenient and makes retrieving information more efficient. With Easy*Image, you will never lose an important document or waste another minute retrieving a document.
NO OTHER IMAGING SYSTEM LIKE IT
Presently, no other imaging system on the market operates as efficiently as Easy*Image because it operates differently that other document imaging systems. With a database of your room folders, images are accessed or scanned by simply pressing the Scan or View buttons. While other systems require barcodes to be placed on documents or manually entered, Easy*Image simply links all documents to the file folder into which the documents are being automatically scanned.
MasterTrak has the ability to import data with the built in Universal Data Converter. Your main database of loans, accounts, patients, etc. can be established in minutes. After that, the file documents can be scanned and imaged very quickly.
IMAGE AUTOMATICALLY INDEXES TO FOLDER
Images of your documents are automatically indexed and linked to the folder on the screen without having to read barcode on the documents. Instead of requiring the correct barcodes be placed on the documents prior to being scanned, Easy*Image only needs to scan the documents, unchanged, by pressing Scan All. This is important when you are scanning originals that can not be altered, such as contracts or titles, etc. The time savings from not having to manually prepare documents with barcode labels will save you both time to complete the project as well as thousand of dollars in human resource costs.
"Using MasterTrak and Easy*Image has been great! Now, when I need to review a document, I can view it instantly at my PC, without having to request the file."
www.atmtechsolutions.com
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